Solutions
Tour operator software with group departures
Sell fixed-date tours without overselling a seat, keep every supplier’s rates current, and know exactly what you owe — all connected to quotes, bookings and GST invoices.
Built for tour operators and DMCs
Operators juggle two kinds of selling: custom trips priced from supplier rates, and fixed departures with a limited number of seats. TripSarthi handles both in one system, so a group booking flows through quote, instalments and invoice exactly like a custom trip.
Group departures with seat inventory
- Seats that cannot be oversold. Agents hold seats from an enquiry; holds expire on their own, and availability is re-counted under a lock on every change.
- Pricing that matches how you sell. Per-person price, single supplement and child pricing.
- Manifests and rooming lists. Download them for your tour manager — without prices or passport numbers.
- Go / no-go at a glance. Departures below their minimum travellers close to the date are flagged.
Supplier rate cards and payables
Keep hotels, transporters, activity providers and DMCs with seasonal rate cards. Import a rate sheet from Excel or pasted text, review every row, and update existing rates in place. When a supplier invoice is due, the payables ledger shows what you owe by booking and pay-by date, supports part-payments and flags refunds due on cancelled services. Foreign-currency supplier costs are converted at a rate locked on each quote and the real rupee amount paid is recorded, so your margin is true.
From booking to the traveller’s phone
Customers get an online quote, a private trip portal for payments and documents, and service vouchers — all branded with your logo. Document and visa checklists track passports, photos and visas for every traveller, with uploads reviewed by your team and sensitive numbers encrypted.
FAQ
Frequently asked questions
Can I manage fixed departures and custom trips together?
Yes. Group departures create a normal quote and booking for each customer, so payments, invoices and reports work the same way as for custom trips.
How do you prevent overselling seats?
Seats are held or confirmed under a database lock and availability is recounted on every change, so two agents can never sell the same last seat.
Can I keep supplier costs in other currencies?
Yes. Supplier costs can be recorded in currencies such as USD, AED or THB with the exchange rate locked on each quote. Customer invoices stay in rupees.
Is it suitable for DMCs?
Yes. Supplier rate cards, seasonal pricing, payables and manifests are designed for destination management companies.
Can travellers upload documents?
Yes, through a private portal link. Uploads are encrypted and reviewed by your team before they count as done.
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